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Project Implementing Bodies – PRODEL

Project Implementing Bodies

The Project’s implementing bodies are represented by the NPCU, the RCU and the divisional focal points.  They are each responsible for initiating the activities selected in the AWPBs monitoring them during implementation and evaluating them in relation to the expected results.  At each of these stages, they work in close collaboration with MINEPIA’s technical departments and decentralized services, which participate fully in the preparation of the AWPBs and supervise the implementation of all Project activities.

National Project Coordination Unit

Created by decision No. 00487/MINEPIA/CAB/of 25 August 2016 of the Minister of  Livestock, Fisheries and Animal Industries and placed under his responsibility, NPCU ensures the coordination, technical, administrative and financial management of PRODEL at national level.

The NPCU is responsible for all fiduciary matters and for supporting the implementation of all Project activities:  (i) managing the Project, including financial management, procurement in accordance with World Bank guidelines, monitoring and evaluation E, (ii) producing reports on the progress of the Projects, and (iii) ensuring communication at the national and regional levels on Project activities:

  • The animation of the Project coordination team;
  • Mobilization of material and financial resources necessary to carry out the activities of the Project;
  • Elaboration and implementation of annual work programmes and budgets (AWPB)
    Monitoring and controlling the execution of annual work programmes and budgets for the efficient use of resources in accordance with the procedures defined in the Project Implementation Manual;
  • The drafting of periodic technical and financial monitoring reports of the Project in relation to the objectives pursued and taking appropriate corrective measures likely to improve its performance;
  • The implementation of Project activities in all its components, and sub-components at central and regional level, procurement and financial management, supervision of Project activities and monitoring and evaluation of results in accordance with agreements between the Government and IDA and under the guide of MINEPIA;
  • The development and implementation of coordination mechanisms with other agencies involved in policies, programmes and projects jointly funded by the Government and other donors;
  • The orientation of the Regional Coordination Units in the implementation of socio-environmental safeguarding policies in all components of the Project;
  • The development, validation and dissemination of the Project’s internal implementation manuals;
  • The development and rigorous application of the Project’s accounting systems, in accordance with the procedures required by the Government and IDA, including the financial management of the designated accounts;
  • Compliance with and implementation of agreements reached in decisions and any other matters relating to procurement under the Project;
  • The design and implementation of the information system on the Project’s activities, including monitoring and evaluation at all levels;
  • National and regional communication on the activities of the Project.

In terms of internal communication, the NPCU team organizes itself in such a way as to be as efficient as possible.  The NPCU organizes an information meeting every 15 days to review the progress of the various activities of the Project.  On this occasion, critical files are analyzed and solutions are found.

Finally, the heads of the RCU, regional delegates, PFDs, representatives of beneficiary councils and technical partners hold a review and programming meeting every quarterly and work in concert with the Project to facilitate exchanges and the circulation of information.  These meetings may be held in the regional delegations.

At the central level, MINEPIA’s technical departments concerned by the implementation of PRODEL are responsible for the general supervision of the activities of the operational components according to the following breakdown:

  • Component “1”: DVS ;
  • Component “2”: DPAIE ;
  • Component “3”: DDPIA.

Based in Yaoundé, the National Project Coordination Unit (NPCU ) is composed of:

  • a National Coordinator, NC;
  • a National Training Manager;
  • a National Animal Health Specialist;
  • a National Specialist in Animal Production Development and Quality Management
  • a National Specialist in the sustainable management of pastoral and animal resources;
  • a National Specialist in Value Chain and Economic Partnership Development:
  • a National Monitoring and Evaluation Specialist
  • an Internal Auditor;
  • a National Specialist in Communication/Marketing/Public Relations;
  • a National Specialist in Rural Finance;
  • an Administrative and Financial Manager;
  • a National Procurement Specialist;
  • A National Environmental and Social Specialist;
  • A Junior Procurement Specialist;
  • A National Accountant;
  • An Administrative Assistant;
  • An Accounting Assistant;
  • A Project Assistant;
  • Support staff (01 secretary, 06 drivers, 02 maintenance agents, 02 guards).

The staff of the National Project Coordination Unit is recruited on a competitive basis and set up according to the procedures agreed with the World Bank.  Contracts will be awarded for a period of two (02) years, renewable on the basis of performance following an evaluation.

Regional Coordination Units

At the regional level, the Project is represented by three Regional Coordination Units (RCUs), each with three to four regions:  (i) Far North, North and Adamaoua (EN/NO/AD); (ii) Center, South and East (EC/SU/ES) and (iii) Littoral, South West, West and North West (LT/SW/OU/NW).  Under the authority of the NPCU, the Regional Coordination Unit ensures the coordination and technical, administrative and financial supervision of the implementation of the Project at the regional level.

The RCU involves the regional services of MINEPIA and other relevant services of MINEPAT, MINEPDED and MINAS in the implementation of components 1, 2 and 3 of the Project, taking into account the agreements signed between NPCU, and the central bodies of the key ministries involved in the Project.  The divisional services of MINEPIA and veterinary stations located at the sub divisional level are involved in implementation at the decentralized level.  The Project provides support for the functioning of both COPIL and GST, as well as for the field missions of MINEPIA services at the regional, divisional and sub divisional levels.

As such, the RCU is responsible for:

  • The animation of the Project in the region concerned;
  • The implementation of the relevant components of the Project in the regions concerned;
  • The implementation of environmental and social protection policies;
  • Preparation of the region’s annual work plans programs and budgets as well as reports on the implementation and monitoring of regional activities;
  • The appraisal of sub-projects (SP) presented by beneficiaries (producer organizations (POs), municipalities, communities, etc.) and provides the secretariat of the Regional Sub-project/business plan Pre-selection Committees;
  • Support and supervision of Project actors for the implementation of Project activities;
  • Management and procurement that has been decentralized in their regions of jurisdiction, preparation and submission of procurement decisions to the NPCU for approval;
  • The maintenance of the Project PASD accounting system developed by the NPCU;
  • The implementation and maintenance of the Project Management Information System, including monitoring and evaluation as implemented by the NPCU.

The Regional Coordination Units are each composed of:

  • A Regional Coordinator;
  • A Regional Animal Health Specialist;
  • A regional specialist in animal production;
  • A Regional Specialist in Sustainable Management of Pastoral and Animal Resources;
  • A regional specialist in value chain and economic partnership development;
  • A regional specialist in monitoring, evaluation, planning and communication;
  • A regional environmental and social specialist;
  • A regional accountant;
  • A support staff (a Secretary, 03 drivers, 01 maintenance staff, 02 guards).

The RCU staff is set up according to the procedures agreed with the World Bank.  Contracts will be awarded for a period of two (2) years, renewable on the basis of performance following an evaluation.

Divisional focal points

At the divisional level, the Project is under the fifty-eight (58) Divisional Focal Points, DFP.  They are chosen from the staff of the decentralized services of MINEPIA and some one hundred and fifty (150) Adviser’s/LSP to be recruited at the beginning of the Project.

The DFPs monitor the implementation of the Project in their respective divisions.  As such, they are responsible for:

  • facilitating communication on the activities of the Project to the farmers in the division;
  • facilitating the organization of information and awareness raising campaigns at the divisional level;
  • supporting the RCUs in the monitoring and evaluation activities of the Project beneficiaries;
  • facilitating the mobilization of service providers on advisory support to beneficiaries.The Divisional Focal Points report on their actions to the Regional Coordinators and Divisional Delegates.

The Advisers/LSP are responsible for :

  • facilitating the establishment of productive partnerships;
  • supporting producer organizations and councils in the preparation of their sub-projects (SP)/Business Plans (BP);
  • providing the necessary technical support for the implementation of their sub-projects (SP)/Business Plans (BP);
  • animating pastoral communities in the framework of the diversification of sources of income.